Nothing ruins a polished layout faster than a stray typo or awkward phrasing. Instead of manually combing through 40 slides one by one, let ChatGPT, Claude, or Gemini spot every hiccup—freeing you to focus on the creative details your clients truly notice.
| Step |
What I do |
Why it works |
| 1. Save the file |
Export the deck/print piece as a PDF—or drop the social caption into a DOCX. |
ChatGPT’s file upload keeps layout context intact. |
| 2. Feed the voice guide |
Paste a one‑pager with brand tone, words to avoid, and preferred phrases. |
Gives ChatGPT a yardstick for sounds like us vs. off‑brand. |
| 3. Upload & prompt |
Ask ChatGPT to flag spelling, grammar, voice slips, and typos—returning error → fix → rationale. |
Clear asks = laser‑focused feedback. |
| 4. Skim the report |
Accept/reject in Acrobat, Google Slides—whatever. Five‑minute pass. |
Faster than spell‑check because nuance is baked in. |
| 5. Tone sanity check |
Ask: “Give me one line on overall tone—is it still conversational and approachable?” |
A quick gut check before you hit send. |
Copy-ready prompt template:
You’re a copy editor with a designer’s eye.
1. Review the attached [PDF/DOC] for:
• spelling + grammar
• brand‑voice match (see guide below)
• clarity + concision
2. Return a markdown table with:
A) page/slide & original snippet
B) suggested revision
C) brief reason
3. Flag anything visually off (widows, bad line wraps).
4. End with a one‑sentence tone note.
**Brand‑voice guide**
• Conversational, boutique, approachable
• Avoid “luxury,” “free”; use “complimentary,” “boutique”
• Use “my” rather than “our” when recommending services
(Tweak the bullets for each client and you’re set.)
Pro tips
- Batch it: Zip multiple one‑pagers into a single PDF to proof a whole campaign in one go.
- Save the voice guide: Pin each client’s cheat‑sheet in ChatGPT so the robot remembers.
- Highlight numbers: Ask ChatGPT to spotlight every date, price, or URL for a double‑check.
- Version names: Tag the returned file “Project_v3_PROOFED” so the team knows it’s clean.
